Civitas Group hires Manager Assistant, Bucharest

Ideal Candidate:

Education and experience:

• Higher education (management/marketing – an advantage)
• Very good knowledge of communication and customer relations;
• Knowledge in administration services (reception/ secretariat);
• Very good knowledge of Romanian;
• Primary accounting knowledge – constitutes an advantage;
• PC operating knowledge – MsOffice (Word, Excel, Outlook);
• Knowledge of (written/ spoken) English;
• Experience in a similar position;

Psychological requirements of the job:

• Skills:
– time management – effective management of working time;
– speaking – transmitting information in a logical and coherent way;
– active listening – focusing attention on those with whom they communicate in order to understand their points of view;
– writing – effective communication in writing; – active learning
– understanding the effects generated by new information on the activity;
– coordination – adapting their own actions in relation to the actions of others;

• Skills:
– verbal comprehension – the ability to listen and understand the information received;
– oral expression – the ability to communicate information effectively in a way that facilitates understanding of others;
– memorization – the ability to remember information as numbers, words, discussions;
– selective attention – the ability to focus and not be distracted during the performance of a task over a period of time;
– sensitivity to details – the ability to notice details in a very short time;
– sensitivity to problems – the ability to be aware if something is wrong and noticing the problem;
– ordering information – the ability to order actions or things in a certain order according to a specific rule or set of rules;
– mediator – the ability to mediate conflict with tact, diplomacy;

• Personality characteristics:
– The ability to interact cordially and communicate with the public;
– The ability to behave politely (kindness, kindness, gentleness);
– Sociable character – Has the ability to work and relate with people, in a team and individually;
– Awareness, fairness, seriousness;
– Adaptable character;
– Responsibility;
– Promptness;
– Responsiveness;
– Operativeness;

• Other requirements:
– No criminal history;
– Permit: category B

Job description

Duties and responsibilities:
• Establishes and maintains protocol relationships, promoting the image of the company; Maintains contact with customers, company partners, usually being the contact person between internal and external collaborators;
• Conducts PC operating activities; Drafts correspondence to different entities (partners, customers, employees);
• Manages the receipt, registration and distribution/ transmission of correspondence, documents, packages to responsible persons in the company or to courier companies;
• Uses office equipment; Intermediates electronic communications between managers and collaborators;
• Manages the internal documents of the company, in whose possession it belongs, ensuring at the same time the activity of recording and archiving them;
• Organizes the travel of the managerial staff; prepares the business trips, the purchase of the air tickets, the reservation of the accommodation and the rental of the cars, as the case may be;
• Organizes the meetings and the working meetings; plans and keeps their schedule, establishes meetings at the request of the management, draws up the documents necessary for the proper conduct of the meetings;
• Maintains the relations with the service/product providers necessary for administration, updates the information regarding them;
• Solves in due course the unforeseen administrative problems; Is concerned with the purchase of services and products necessary for the conduct of the activity;
• Moves, then when appropriate, for the submission of documents to the authorities;
• Communicates to the direct manager the problems that occur beyond the decision-making level;
• Performs translations of the usual documents, when necessary;
• Provides support to all departments in the company;
• Conducts protocol activities;